Project Management, Reporting, and Other Resources

Photo Credit: Ryan Kingsbery

Resources for Investigators

Reporting Requirements

Reporting requirements for the individual components within the overall Bering Sea Project are not uniform, due to different reporting policies linked to NSF and NPRB funding. However, these reports communicate the progress of each aspect of the project and any challenges faced during the previous reporting period.  Because of the integrated nature of the project, it is important to communicate regularly to ensure that any challenges to completing multi-disciplinary analyses are addressed in a timely manner. 

Progress Reports

Each component of the NPRB-funded Bering Sea Integrated Ecosystem Research Program ("BSIERP") prepared semi-annual progress reports during the duration of their work.  These reports are intended to communicate progress among BEST-BSIERP colleagues, evaluate progress toward planned milestones, identify and promote successes, identify and find ways to mitigate problems, and manage the overall project as an integrated whole.

Financial Reporting

For NPRB-funded projects, quarterly financial forms should be submitted to Kristin Thoresen, Grants Manager at the Alaska SeaLife Center (kristint@alaskasealife.org). Contact the program manager, Thomas Van Pelt, with general questions.

End of Project Requirements

Each component of the NPRB-funded Bering Sea Integrated Ecosystem Research Program ("BSIERP") was required to submit a final report. These reports are the summation of each component's work on BSIERP, and provide a single, unified resource for learning about each project's results. They also contribute to the overall undertanding of the Bering Sea ecosystem and help evaluate the advantages gained by funding integrated ecosystem research.

Other Relevant Research

Photo Credit: Kate Stafford

Alaska-Yukon-Kuskokwim Sustainable Salmon Initiative

This group is assembling existing information, gaining new information and improving techniques for understanding the trends and causes of variation in salmon abundance and human use of salmon that support sustainable use and restoration. See how AYK-SSI is reaching their goals.

BarEcoRe

The objective of the BarEcoRe project is to evaluate the effects of global environmental change on the future structure and resilience of the Barents Sea ecosystem. This will be studied by investigating the effects of past changes in climate and fisheries on the Barents Sea ecosystem, by developing indicators of ecosystem resilience, diversity and structure, and by forecasting the possible future states of the Barents Sea ecosystem under particular environmental and fisheries scenarios.

Bering Sea LTK research priorities

This summary of examples of community research interests expressed in various places in recent years demonstrates the strong interest of many communities and organizations, the sophistication of the questions they ask, and the opportunity for productive partnerships in research activities.

NOAA Fisheries-Oceanography Coordinated Investigations

NOAA-FOCI: This program was established in 1984 to study relationships between the marine environment and the survival of commercially valuable fish in the western Gulf of Alaska. See the final FOCI report.

Other Relevant Research (cont.)

Photo Credit: Nathan Banfield

NOAA Loss of Sea Ice (LOSI) Program

NOAA-LOSI: Marine ecosystems adapted to cold temperatures and seasonal sea ice presumably will shift northward as ocean temperatures warm and sea ice retreats poleward. Addressing these shifts is critical for fisheries management, because the nationally important Bering Sea commercial fisheries (>40% US catch) are located primarily within the southern Bering Sea, and for successful co-management of marine mammals, upon which at least thirty Alaska Native communities depend. Learn more about what NOAA is doing to study sea ice.

Russian-American Long-Term Census of the Arctic

RUSALCA: A joint research program launched in 2004 between NOAA and the Russian Academy of Sciences involving ceanographic expeditions to the the Bering and Chukchi Seas. As the only Pacific gateway to the Arctic Ocean, the Bering Strait is a critical point of heat exchange between the Arctic and the rest of the world. See projects, cruise photos and expedition reports.

EcoFOCI Bering Sea Expedition

In spring 2006 two ships, the NOAA ship Miller Freeman and the R/V Thomas G. Thompson participated in an expedition to the Bering Sea ice edge. Their goal was to examine the ice and water of the area, as well as the plankton, birds and mammals that make their living from the sea ice.

During the expedition, the internet allowed people to follow along from the comfort of home. The expedition website includes a daily log of research activities; pictures and video showing work and play aboard ship; maps and data that were made and collected; and articles about the expedition and research.

Oshoro Maru surveys

Japanese researchers conduct annual surveys of the eastern Bering Sea shelf. These surveys, which comprise the longest time series of shelf water properties and plankton, are invaluable for examining low frequency variability related to climate since the mid 1950s. See vessel data and contact information for the T/S Oshoro Maru.

Presentation Templates

Lead Prinicipal Investigator Mike Sigler presented a summary of the Bering Sea Project at the 2014 Alaska Marine Science Symposium and the 2014 Ocean Sciences Meeting. In addition to program scope and cronology, the presentation examined examples of synthesis of individual research projects that inform the larger ecosystem hypotheses. 

Download Presentation

Templates

We offer PowerPoint templates for Bering Sea Project presentations and posters. There is no requirement to use them, but they make it easy to add coherency to the program when presenting activities and results.

Posters

A Bering Sea Project Overview Poster is available. Poster is 17 in x 37 inches. Please contact Tom Van Pelt if you would like a copy of this poster.

Photo Credit: Tom Van Pelt

Financial Reporting

NPRB funds are federal with a CFDA number of 11.472. Federal grant rules apply, including the Fly America Act. Projects are supported on a reimbursable basis, with invoices for expenditures due on a quarterly schedule. A financial report form, pre-populated from the accepted statement of work, is provided at the time of release of funds. Due dates for timely reimbursement are  January 31st, April 30th, July 30th, and October 31st. Final invoices must be submitted within 60 days of the project end date and be clearly marked ‘Final’. Invoices will not be paid if programmatic reporting is delinquent.  Failure to submit the final invoice within this period constitutes a complete waiver of all claims by the Subrecipient to any amounts not previously invoiced.

The Alaska SeaLife Center is the North Pacific Research Board's fiscal agent. Contact Kristin Thoresen (kristint@alaskasealife.org, or (907) 224-6372) for all financial matters. Invoices should be submitted electronically, or by mail:

c/o Kristen Thoresen  |  Alaska SeaLife Center  |  PO Box 1329  |  Seward, AK 99664

Budget Request Change

Reallocation of funds between or among the direct cost categories in the subawardee's NPRB Budget Summary Form in Appendix 1 must be approved in writing by NPRB prior to any such reallocated expenditure occurring, if that reallocation exceeds ten percent of the total subaward budget amount.

Projects with one subaward agreement—Reallocation of funds between direct cost categories requires approval only if the cumulative amount of budget reallocations is greater than 10% of the total budget amount. If you need to exceed this 10% threshold, you must request approval from NPRB. You can reallocate between years within a single cost category without needing to request approval.

Projects with multiple subaward agreements—The "10% threshold" stated above refers to the total amount (cumulative across budget categories) being reallocated per institution.

Example: A project has a total budget of $100,000. $80,000 goes to Organization 1; $20,000 goes to Organization 2. Organization 1 needs to request approval only if its cumulative budget reallocation is greater than $8,000, and Organization 2 only if its reallocation exceeds $2,000. So the 10% is at the institute or awardee level; not at the overall project level, and also not at the individual budget category level.

Rebudget Form

No Cost Extension

NPRB staff consider no-cost extensions on a case-by-case basis, with no guarantee of approval.

Submit requests for a no-cost extensions at least 30 days before the end of the project period. Send your request to Thomas Van Pelt, Program Manager. Requests must include:

Justification for the need for an extension;

A brief narrative summary of funds that are expected to be remaining at the current ending date; and

Your requested new ending date with an updated timeline for completion based on your requested end date.

Foreign Travel

Because NPRB funds originate with the Department of Commerce, NOAA must approve all foreign travel that occurs on NPRB grants. The approval process can take up to eight weeks, so please make your request as early as possible.

Requests must include: Full name of the meeting/conference, Itinerary (including dates of travel, dates of meeting/conference), Estimated costs for Airfare, Lodging ($xx/night for x nights), Meals ($xx/day fro x days), Registration, Ground transportation, Mileage, Other,and a short Justification. The Fly America Act applies to all travel using NPRB funding. A U.S. flag air carrier is required on every portion of a flight route unless qualified for a waiver.

If foreign travel was specified in your original project budget, the overall release of funds for your project will exclude the foreign travel funds. Each foreign travel trip must be approved individually. E-mail requests for foreign travel to Thomas Van Pelt and Kristin Thoresen.

Metadata & Data

Archiving data and metadata throughout the Bering Sea Project was an important component to the project's overall success. In 2011, the BEST and BSIERP data archives were merged into the Bering Sea Project Data Archive, and has since been transitioned to Axiom Data Science. The merger has provided a centralized location for data access, storage, and availability.  The BEST data archive has maintained by the National Center for Atmospheric Research's Earth Observing Laboratory; BSIERP data were maintained by a University of Alaska Fairbanks team led by Ken Coyle from 2007-2010. 

Contact the data manager, Don Stott at the National Center for Atmospheric Research's Earth Observing Laboratory, with questions or for more information.