Photo Credit: Elizabeth Eubanks

Resources & Requirements

Project Workspace

The NPRB online project workspace is designed to facilitate project management, data storage, security, collaboration, and reporting. The workspace is also linked to this public website where users can obtain general information about each project. NPRB assigned users may access the workspace here.

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Reporting Documents

NPRB has streamlined our reporting mechanisms to allow our PIs to spend more of their valuable time on the research. This online system is a portal for submission of  semi-annual reports, final report,  project summary for the interested public, and metadata (described separately below).

The final 10% of funds for a completed project will not be released until these reporting requirements have been approved by NPRB. 

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Semi-Annual Progress Report

Progress reports are due July 31 (from January through June) and January 31 (from July through December) for the duration of the project. If a progress report due date falls within six months prior to the project end date, no progress report will be due. Progress reports should be submitted to progress.reports@nprb.org with the project number in the subject line (e.g., NPRB Project 1310 Progress Report Jan 2015). Projects funded in 2015 and later should use the Ocean Workspace for report submission.

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Final Reports

A final report is due 60 days after the project end date. Final reports should be submitted to joann.mellish@nprb.org with the project number in the subject line (e.g., 708 Final Report Jan 2015). 

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Project Summary

Communicating marine science to a general audience is an important skill, and one we value at NPRB. PIs are required to submit a project profile summarizing key aspects of their completed project. Along with images, video, and other submitted media, NPRB constructs an information sheet to best tell the story for each project—the “5 W’s” and How!

lone bull kelp underwater with diver swimming by

Photo Credit: Alexandra Ravelo

Financial Reporting

NPRB funds are federal with a CFDA number of 11.472. Federal grant rules apply, including the Fly America Act. Projects are supported on a reimbursable basis, with invoices for expenditures due on a quarterly schedule. A financial report form, pre-populated from the accepted statement of work, is provided at the time of release of funds. Due dates for timely reimbursement are  January 31st, April 30th, July 30th, and October 31st. Final invoices must be submitted within 60 days of the project end date and be clearly marked ‘Final’. Invoices will not be paid if programmatic reporting is delinquent.  Failure to submit the final invoice within this period constitutes a complete waiver of all claims by the Subrecipient to any amounts not previously invoiced.

The Alaska SeaLife Center is the North Pacific Research Board's fiscal agent. Contact Kristin Thoresen (kristint@alaskasealife.org, or (907) 224-6372) for all financial matters. Invoices should be submitted electronically, or by mail:

c/o Kristen Thoresen  |  Alaska SeaLife Center  |  PO Box 1329  |  Seward, AK 99664

Budget Request Change

Reallocation of funds between or among the direct cost categories in the subawardee's NPRB Budget Summary Form in Appendix 1 must be approved in writing by NPRB prior to any such reallocated expenditure occurring, if that reallocation exceeds ten percent of the total subaward budget amount.

Projects with one subaward agreement—Reallocation of funds between direct cost categories requires approval only if the cumulative amount of budget reallocations is greater than 10% of the total budget amount. If you need to exceed this 10% threshold, you must request approval from NPRB. You can reallocate between years within a single cost category without needing to request approval.

Projects with multiple subaward agreements—The "10% threshold" stated above refers to the total amount (cumulative across budget categories) being reallocated per institution.

Example: A project has a total budget of $100,000. $80,000 goes to Organization 1; $20,000 goes to Organization 2. Organization 1 needs to request approval only if its cumulative budget reallocation is greater than $8,000, and Organization 2 only if its reallocation exceeds $2,000. So the 10% is at the institute or awardee level; not at the overall project level, and also not at the individual budget category level.

Rebudget Form

No-Cost Extension

NPRB staff consider no-cost extensions on a case-by-case basis, with no guarantee of approval.

Submit requests for a no-cost extensions at least 30 days before the end of the project period. Send your request to Jo-Ann Mellish, Program Manager. Requests must include:

Justification for the need for an extension;

A brief narrative summary of funds that are expected to be remaining at the current ending date; and

Your requested new ending date with an updated timeline for completion based on your requested end date.

Foreign Travel

Because NPRB funds originate with the Department of Commerce, NOAA must approve all foreign travel that occurs on NPRB grants. The approval process can take up to eight weeks, so please make your request as early as possible.

Requests must include: Full name of the meeting/conference, Itinerary (including dates of travel, dates of meeting/conference), Estimated costs for Airfare, Lodging ($xx/night for x nights), Meals ($xx/day for x days), Registration, Ground transportation, Mileage, Other,and a short Justification. The Fly America Act applies to all travel using NPRB funding. A U.S. flag air carrier is required on every portion of a flight route unless qualified for a waiver.

Each trip must be approved individually. E-mail requests for foreign travel to Jo-Ann Mellish and Kristin Thoresen.

Metadata & Data

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Principal investigators who have completed NPRB-funded research are required to provide datasets and metadata records for all data collected under NPRB grants as per the NPRB Metadata and Data Policy. These files are due within 60 days of the project end date. NPRB has teamed  with Axiom Data Science to best manage data transfer and metadata submission.

Publications

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NPRB should be acknowledged in all publications, articles, or media releases derived from NPRB-funded projects. For scientific publications in peer-reviewed journals, we issue NPRB publication numbers for inclusion in the acknowledgement section of your manuscript. This number should appear in the acknowledgment section of your manuscript. 

Contact NPRB at the acceptance stage of any peer-reviewed publication that was funded, in whole or in part, by NPRB funding. Submit a .pdf of the completed publication to Susan Dixon (susan.dixon@nprb.org). 

Publication Library