Project Management, Reporting, & Other Resources

Photo Credit: Michael Sigler

Resources for Investigators

Ocean Workspace

Alaska Ocean Observing System and Axiom Data Science have teamed up to provide data management services for the Gulf of Alaska Project. They developed NPRB's online ocean workspace to facilitate project management, data storage, data sharing, security, collaboration, and reporting. NPRB-authorized users may access the workspace below. 

Login

Reporting Requirements

Information about semi-annual progress reports, quarterly financial reports, and final reports may be found below.

Progress Reports

Investigators for the Gulf of Alaska Project are required to submit progress reports on April 1 and December 1 each year.  These reports communicate the progress of each aspect of the project and any challenges faced during the previous reporting period.  Because of the integrated nature of the project, it is important to communicate regularly to ensure that any challenges to completing multi-disciplinary analyses are addressed in a timely manner. 

Financial Reporting

For NPRB-funded projects, quarterly financial forms should be submitted to Kristin Thoresen, Grants Manager at the Alaska SeaLife Center (kristint@alaskasealife.org). Contact the Senior Program manager, Danielle Dickson, with general questions.

End of Project Requirements

Each component GOAIERP was required to submit a final report. These reports are the summation of each component's work, and provide a single, unified resource for learning about each project's results. They also contribute to the overall undertanding of the Gulf of Alaska ecosystem and help evaluate the advantages gained by funding integrated ecosystem research.

Presentation Templates

Please use the Gulf of Alaska Project Power Point templates for oral or poster presentations related to this project. They may be found on the Ocean Workspace or downloaded from this website. To download the template for oral presentations, click here. To download the poster template, click here.

 

GABI Terms of Reference

Tasks and responsibilities

As the guiding body for the NPRB Gulf of Alaska Integrated Ecosystem Research Project (GOA IERP), the Gulf of Alaska Board of Investigators (GABI) is responsible for scientific leadership, encouragement and oversight in program integration, data exchange and synthesis, dispute resolution, and for providing scientific input to the NPRB. Any recommendations for program revisions must be forwarded in writing to the NPRB, whose representatives will meet to assess the status and success of the program and take action as appropriate.

The GABI is thus specifically responsible for ensuring coordinated planning of field, lab and modeling work to be performed in line with the approved statements of work and the goals of the overall program. It will also be their responsibility, in conjunction with the NPRB representative, to plan annual PI meetings, help organize special issue publications, represent the GOAIERP at outside scientific and public meetings, and to proactively promote scientific partnerships with other programs as applicable. GABI members will also be expected to communicate the results of GABI discussions and meetings to the other PIs in their respective components.

Membership

The (GABI) is composed of five members, one from each of the large project components of the study (lower, middle and upper trophic levels, plus modeling), and the lead data manager. In addition, the NPRB GOA IERP Program Management lead, or their designee, forms part of this group as a non-voting member.

GABI members will serve staggered two-year terms (initially 2 members with one-year terms and 3 members with two-year terms, and thereafter, all members with two-year terms) and may be re- elected. NPRB will draw the initial one and two-year terms randomly. The lead investigators for each of the components will serve as the initial GABI members. Thereafter, principal investigators can nominate potential GABI members, or any investigator can chose to self-nominate. NPRB will administer an election by e-mail or web-based form one month before the end of the terms. For each component, the nominee receiving the highest number of votes will be elected. GABI membership will be identified on the program website and updated as needed.

Chair

The GABI will initially be chaired by the UTL lead PI who has been designated, by initial program design, as the overall GOAIERP lead. After the initial one-year term, the chairperson will be elected by majority vote of the elected GABI members via secret ballot. This election will take place annually at the first meeting following election (or re-election) of GABI members.

The fundamental and critical role of the Chair is to lead the GABI in ensuring that the GOAIERP program is a fully integrated project with coordinated synthesis outcomes. To this end, it is the responsibility of the chair to draft GABI meeting agendas, to lead the discussions, make certain that all components are adequately represented during any decision-making process, and ensure that proper notes of discussions and records of decisions are kept. The chair will also serve as a neutral person and primary contact during times of conflict resolution within and across components where those cannot be resolved by the lead PIs. When such conflicts occur within the component represented by the chair, the conflict resolution lead should be handed off to an appropriate alternative GABI member or to the NPRB representative. Finally, the chair will be the chief liaison between the IERP investigators and NPRB, and will be responsible for presenting project results and updates to the Board and its panels if requested.

Procedure

The GABI will strive to arrive at decisions by consensus. The NPRB representatives are observers that participate in discussions and provide for two-way communication between the GABI and the funding organization.

Photo Credit: Brendan Smith/NPRB

Project FAQs

How do I request a no-cost extension?

You will not have access to funds beyond the end date of a subaward if you have not received an official no-cost extension from NPRB. Requests for no-cost extensions must be received no later than 30 days prior to the end date of a subaward. You can e-mail a request for a no-cost extension to your Program Manager for consideration. It must include justification for why the work was not completed as scheduled, the requested revised end date, an explanation of how a delay in deliverables may affect your collaborators, and confirmation that you have discussed any delays with your collaborators. Please copy the lead PI for your component of the project and your GABI representative when you send the request.

How do I request a rebudget?

An official request for a rebudget is required if you intend to shift an amount that represents more than 10% of your budget between line items. To request a rebudget, you must fill out a rebudget request form and e-mail it to your Program Manager. To obtain this form, contact Kristin Thoresen, Grants Manager at the Alaska SeaLife Center (kristint@alaskasealife.org). Please include your NPRB project number when requesting this form because it will be pre-populated with information specific to your project. Under Justification for Budget Change, please explain why the rebudget is necessary and why the money is not needed on the line item that it was originally allocated to, and include a statement confirming that the deliverables and timeline of the project will remain unchanged.

How do I arrange project travel to a foreign country?

Because NPRB funds originate with the Department of Commerce, NOAA must approve all foreign travel that occurs on NPRB grants. This foreign travel approval process can take up to eight weeks, so please make your request as early as possible. Requests must include:

  • Full name of the meeting/conference (website link if available)
  • Itinerary (including dates of travel, dates of meeting/conference)
  • Estimated costs for:
    • Airfare: (round-trip, on XX airline) Note: The Fly America Act applies to all travel using NPRB funding. You must use a U.S. flag air carrier on every portion of a flight route unless you qualify for a waiver. Contact the SeaLife Center for more details.
    • Lodging: $xx/night for x nights
    • Meals: $xx/day for x days
    • Registration Fee: $xx
    • Ground transportation: $xx
    • Mileage: $xx
    • Other/visa: $xx
    • Total: $xx
  • A short (2-4 sentences) justification for the need to go on the trip. If you are making a presentation or chairing a session at a conference, include details on the presentation or session.

Each trip that involves foreign travel must be approved individually via the process outlined above, regardless of whether foreign travel was specified in your original project budget or statement of work. Please e-mail requests for foreign travel to Kristin Thoresen, Grants Manager at the Alaska SeaLife Center (kristint@alaskasealife.org).

My manuscript resulting from NPRB-funded reseach has been accepted for publication. Do I need to do anything special?

YES! NPRB should be acknowledged in all publications, articles, or media releases derived from NPRB-funded projects. For scientific publications in peer-reviewed journals, we issue NPRB publication numbers for inclusion in the acknowledgements section of your manuscript. Here's how it works:

  1. AFTER your manuscript has been accepted, but BEFORE the galley proof stage, please send your Program Manager an email that includes the full citation and manuscript abstract.
  2. We will reply to you with both an NPRB publication number AND a Gulf of Alaska Project publication number (please allow at least 2 weeks for reply).
  3. After the paper is published, please follow up by sending a PDF of the paper to us for inclusion in our online publication library.